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Many publishers use Excel sheets for their metadata management as part of digital content solutions. However, the more information and the more users you have, the more cumbersome it becomes for content production services workflows. You can turn to a CMS as an alternative, but it is an expensive option that often requires a dedicated staff person to properly maintain it for digital publishing solutions needs. A cloud-based platform may be the digital content solutions you need. Here are just a few of the benefits.
Easy Access
Excel sheets are usually stored on a shared drive accessible only on work computers. If your data is kept in the cloud, you can reach it any time of day across computers, smartphones, and tablet devices making documents accessible.
Customized Reports
Metadata isn’t useful if you can’t report on it. If you use Excel, you likely have to try several workarounds to get the specific information you need. This is time-consuming and often frustrating. With a cloud-based platform, you can set up customized reports that generate the exact data you want in just a few clicks.
Alerts
Metadata stored in an Excel sheet can be compromised when human error occurs. A cloud system allows you to set up alerts so that you are notified when a specific field is edited. You can instantly check the work and make sure the data’s integrity is maintained.
Metadata management doesn’t need to be difficult or expensive. Talk to the data experts at Amnet to find the right digital content solutions for your business.
Sources:
www.forbes.com/sites/bernardmarr/2016/06/16/spreadsheet-reporting-5-reasons-why-it-is-bad-for-business/#5d75455765e3
www.wired.com/insights/2014/07/top-five-reasons-use-cloud-four-things-smbs-consider/